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University of Houston - Victoria

President's Office


9:30 a.m., Monday, November 9, 2009

Meeting Minutes


Present:  Barr, Dahlstrom, Ferguson, Hudson, LaBrecque, Norgard, Rice, Rossow, Schnebly, L. Smith


Absent:  Beran, Di Leo, Garino, Niroomand, Tart


OUA Representative:  Mundy


I.  Organizational Business


--Minutes of October 28, 2009 meeting were approved as written.

II. Business


Overview of the Employee Evaluation Process—Laura Smith

Ms. Smith passed out the Staff Performance Appraisal policy from UHV’s Policy & Procedures Manual (  There was a brief discussion on the need to update the evaluation policy and the usefulness of Forms A and B.   It was noted that the evaluation process is important in that it helps to establish dialog between supervisors and employees.  The policy will be updated and brought back to cabinet in the spring.  The evaluation process may be a topic of discussion for the President’s Cabinet retreat.  Ms. Smith mentioned that PeopleSoft has an ePerformance module that she will look into.  For this evaluation process, UHV will continue to leave it up to the supervisor as to whether it is necessary to submit both Forms A and B.  The Performance Appraisal Forms are due to the Human Resources department no later than December 18th.


III. Roundtable Discussions


Mr. Ferguson distributed a list of department titles to be used in the preparation of the ID name badges.  Any changes to the list should be emailed to him. 


Dr. Rice mentioned they are expecting an overflow crowd at the President’s Annual Report on Thursday.  The fall 2009 commencement speaker will be Representative John Zerwas of District 28.  His district covers Waller, Wharton and west Fort Bend Counties one of the fastest growing regions in the State of Texas.  The fall commencement will have over 400 graduates, the largest ever.  She also presented a PowerPoint presentation concerning the upcoming President’s Cabinet Retreat in Rockport. 


Ms. Mundy discussed the November 4th UHV Golf program scholarship luncheon.  Around a hundred people heard keynote speaker Homero Blancas, Jr., a member of the UH Athletic Hall of Fame.  She stated the fundraising dollars are moving forward.  Ms. Mundy said the billboards are up for Campaign Victoria.


Dr. Hudson said the Board of Regents gave UHV permission to enter negotiations for a property to be used for UHV’s first dormitory.  He stated we should know more after the first of the year.   


Ms. Barr announced the next Staff Council meeting will be on Thursday at 10:00 a.m. and the University System Staff Executive Council (USSEC) will be at 1:30 p.m. via ITV.  She reported as a result of the staff survey, 14 departments agreed to continue the university-wide birthday parties.   Ms. Barr reported the “Texas – Wide Open for Business” event sponsored by SBDC was a success with 98 attendees.  She noted they had received positive feedback from the meeting and have been receiving requests from the surrounding communities for the same type of program.


Dr. Dahlstrom reported the University of Houston at Sugar Land has received approval for the land lease and construction of the county library.  He expects there will be information concerning the service agreement and ground breaking shortly.  He reported he and around 600 former University of Texas (UT) band members marched at the last UT game.  Dr. Dahlstrom stated this was a great experience and several of the band members stayed over for an Austin school dedication ceremony.


Dr. Schnebly reported the Faculty Senate met last Friday and agreed to continue the discussion of the proposed core curriculum so all faculty members have the information needed to make a decision on the proposal.  She reported Dr. Jane Fry and she enjoyed their meeting with Dr. Kathryn Peek, Associate Vice Chancellor for Health Education Initiatives, and Mr. Ed Hugetz, Associate Vice Chancellor for Planning and University Outreach, last week.


Dean Rossow distributed fliers on an upcoming Teacher Education Accreditation Council Inquiry Brief workshop for January that is being hosted by the School of Education and Human Development.   There is also a state-wide Educational Technology Conference being hosted at UHV this Friday.  Dean Rossow discussed how a task force on global education is recommending major changes in their thinking on how teachers are being trained.  He also discussed an opportunity the UH Main Campus has offered to allow our students to become commissioned officers through their AFROTC program.  A briefly discussion followed concerning this topic, noting this is a great start but the pros and cons ramifications would need to be discussed. 


Ms. Norgard reported UHV would be opening up applications for freshmen as of November 16th.   Our recruiters have been back to the valley charter schools to visit with students that are formalizing their efforts to select a college.  There were also trips to Laredo and Corpus Christi where initial contacts to local schools were made.  The main areas of students' inquiries are for the scholarships and the DN3 program.  Twenty-four schools were visited in the San Antonio area, plans are being made for Houston follow-up visits and Cy Fair counselors are coming to Victoria for a visit.  The recruiters are doing a wonderful job in these communities.   Ms. Norgard said she is also working with the Admissions and Financial Aid offices to ensure that students who apply for admissions and financial aid receive responses in a timely fashion.


Ms. Smith reminded cabinet members the deadline for mandatory training is December 4th.

Dr. LaBrecque announced the Board of Regents (BOR) Academic Affairs committee has approved the B.A. in Communication program and it will now go to the Coordinating Board as an information item.   UHV’s new freshmen admissions requirements were also approved and will be on the BOR’s agenda.  She said the Southern Association of Colleges and Schools (SACS) will review UHV’s request for downward expansion this week.  Today there will be a webinar on the Future of Education, in Conference Room A at 12:30 p.m., on national trends in education.


Dr. Hudson announced his next blog, coming out next week, would be on UHV’s programs in China.


Meeting was adjourned at 11:40 a.m.

Submitted by:  Kathy Walton