9:30 a.m., Wednesday, September 23, 2009
Present: Beran, Dahlstrom, Di Leo, Ferguson, Hudson, LaBrecque, Niroomand, Norgard, Rossow, Schnebly, L. Smith, Tart
Absent: Barr, Garino, Rice
OUA Representative: Cadle
Guest: John Ellis, Amy Mundy, Marci Wallace
- Organizational Business
- Prospective students -- professor to student ratio and class size, Dn3, Victoria community, size of campus/student body, and study abroad option.
- Parents -- LEAD program assistance, personalized attention and direction through the application process, channeling students through admissions and financial aid, mentoring and academic support programs.
- Counselors -- availability of clinics and college awareness and motivational talks through LEAD staff for visits to classes in their schools.
- Roundtable Discussion
Mr. Ferguson moved and Dr. LaBrecque seconded to approve the minutes of September 9, 2009, as presented.
Motion Carried Unanimously
H1N1 Plan Overview — Genaro Cortez and Greg Fanelli
Mr. Genaro Cortez shared a copy of UHV's Employee Flu Plan with cabinet members. He stated UHV monitors the following resources concerning the H1N1 flu -- County of Victoria Health Department, Texas Division of Emergency Management, Texas Department of State Health Services and the Center for Disease Control and Prevention. A link to this plan can be found on UHV's H1N1 webpage, accessible from the bottom of the UHV home page.
Topics of discussion:
Ms. Smith noted that normally after being absent for three days a doctor's note is required but in a pandemic scenario an explanatory note from the employee will suffice since medical facilities may be overwhelmed.
Local school/daycare closures
Employees should not bring their child to work. A written notice from the child's school will need to be attached to the leave request and emergency leave may be granted in a pandemic scenario if the school is closed.
If the H1N1 flu becomes an issue for this area, leave will be looked at as a case by case situation.
It was requested that Dr. LaBrecque work with Academic Council on how to obtain student absenteeism numbers. In addition, she and Ms. Smith will monitor absenteeism numbers for faculty and staff.
Dean Tart shared the following concerning the H1N1 flu; it is very contagious; it is not airborne; and is less severe than the normal flu. The flu can last up to 10 days and can remain alive on surfaces for up to 8 hours. Ways to help protect yourself and prevent the spread of the flu is to always cough or sneeze into your arm if a tissue is not available, wash your hands frequently and keep your hands away from your eyes, nose or mouth.
Mr. Greg Fanelli discussed the Pandemic H1N1 Flu Phases:
Phase One--Low risk; no reported cases of flu in local community or neighboring counties
Operations/Classes: Normal. Go to www.H1N1flu.uhv.edu
Phase Two--Guarded, moderate risk; some cases reported in state, increasing number of cases in United States.
Operations/Classes: Normal. Go to www.H1N1flu.uhv.edu
Phase Three--Elevated; Increased cases reported within the community/area counties
Operations/Classes: Normal, Status Evaluated Daily. Go to www.H1N1flu.uhv.edu
Phase Four--High; high risk of infection, widespread reports of flu within community/area counties.
Operations/Classes: Go to www.H1N1flu.uhv.edu
Phase Five--Severe; severe risk of infection, local emergency declared
Operations/Classes: Disrupted. Go to www.H1N1flu.uhv.edu
Campaign Victoria -- John Ellis and Amy Mundy
Ms. Mundy stated Campaign Victoria is important in that $250,000 a year for the next five years needs to be raised to offer scholarships to recruit students outside of The Victoria College service area. This funding will not only help the students but will also help every school. Mr. Ellis stated that advertising space in the form of Public Service Announcements has been donated by The Victoria Television Group, GAP Radio, Lamar Outdoor and The Victoria Advocate. A series of four, one minute commercials were shown. These commercials featured Randy, Vivian, Claud Jacobs, Kristen Lindley and parents, and Dr. Josie Rivera. After discussion by the cabinet, additional photos for the print ads were requested. The campaign web site is up and running: www.campaignvictoria.com. Plans are to launch the campaign by October 1.
Valley Updates -- Chari Norgard
Ms. Norgard shared a report on a 13 city visit by Letting Education Achieve Dreams (LEAD) staff member Ovidio Garcia.
Mr. Garcia had long conversations with 140 students that were very interested in UHV. UHV is following up with these students and expect more contact cards by mail via the freshman brochure.
Evening events each day included significant number of parents, so they were able to make contact with prospective students, school counselors, and parents.
Value points about UHV as noted by:
Most requested programs: Criminal justice, psychology, biology, some interest in journalism and writing.
Many seniors were unaware of Apply Texas, application processes, and FAFSA. Most do not understand anything about grants, loans, and scholarships.
UHV has invitations for visits/clinics in Brownsville, La Joya, Rio Hondo, Los Fresnos, Donna, Falfurrias and Edinburg.
Brochure was well-received, and students seemed interested in the "First 200" concept.
A former student of Mr. Garcia's runs a college prep program at a charter school in Donna and he has invited UHV back for a presentation to 165 seniors. He is confident that some number of these students will choose UHV. This is an example of the power of utilizing our contacts in remote locations.
Mr. Garcia utilized, for his own use in talking with students, some of the one-page flyers the schools produced for various programs. The students really valued the "what kinds of jobs could you get with this degree" section. We need to consider developing these for marketing purposes.
Mr. Ferguson stated he is moving forward on badging and hopes to be ready to implement this new security measure by November-December. He will bring the issue back to cabinet at the next meeting.
Dean Di Leo thanked Amy Mundy for helping with host families for the School of Arts and Sciences' international students. A reception for these students is in the planning stage. Dr. Macarena Hernandez is going to run a Women Warriors Writing Workshop for high school students on October 1st. The next ABR Reading Series guest speaker is Tony Diaz, scheduled to speak on October 1st. In celebration of Hispanic Heritage Month, an evening reception for Tony Diaz is scheduled for September 30th, at the Club Westerner.
Dean Tart reported that a team of the School of Nursing (SoN) faculty and alumni worked the phone bank at KPRC Channel 2 answering more than 150 calls about swine flu. She also announced she would be attending the 9th Annual Nursing Leadership Conference in Austin tomorrow. The SoN has received a private donation to satisfy the match for the Department of Health and Human Services Resources and Services Administration (HRSA) grant.
Ms. Jan Johnson, attending for Mr. Garino, had no report
Mr. Beran indicated there was a concern with the Coordinating Board's approval of UHV's student housing. This has been worked out and our approval request is going to the assistant commission. He reported that a study of Texas universities by his office showed an average semester cost slightly higher than the $4,200 per semester students will spend on housing expenses at UHV.
Dr. Hudson thanked Mr. Beran and Ms. Smith for their staff's help in moving the raises forward.
Ms. Cadle thanked Dr. Hudson and the Budget Committee for moving up the raise dates. She reported the "One for All and All for One" fund raising campaign is moving forward and thanked everyone at the table for their part.
Dr. Dahlstrom briefly discussed the Sugar Land branch library. The land lease agreement has just been signed. The next step is an agreement on library services with Fort Bend County. He stated he had attended the Texas Council of Librarians' open access to scholarly journals meeting where open access to online scholarly research was discussed and that he will come back to cabinet with more on the this issue. Dr. Dahlstrom also shared bookmarks that would remind everyone of Banned Books Week, Celebrate Your Freedom to Read at the VC/UHV Library on September 29th.
Dr. Schnebly reported the Faculty Senate/Council is still working on the end of the election process for 2009-2010. The core curriculum was sent last week to the Undergraduate Affairs Committee. Both the Undergraduate Affairs and Graduate Studies committees have had their first meeting of the fall.
Dean Niroomand noted the School of Business Administration (SoBA) is currently experiencing record enrollment and class sizes. This year we have two faculty members who are going for promotion to the rank of Full Professor and two candidates who have applied for tenure and promotion to the rank of Associate Professor. Dean Niroomand reported that the assessment reports by external reviewers are very strong and very complimentary of our faculty's accomplishments. This is another sign that we should be proud in moving our school forward and to a higher level.
Dean Rossow announced six senior faculty members of the School of Education and Human Development will act as judges at the Regional Meeting for Texas Association of Future Educators (TAFE) public speaking contest. He also reported the first student award advisory meeting met yesterday to discuss awarding a scholarship to a student that did not qualify for other kinds of support. The SoEHD staff have met and decided they would like to have measurable criteria for staff merit pay.
Ms. Norgard passed.
Ms. Smith reminded cabinet members that it is almost time for employee evaluations and an email will be forthcoming on this in October. She also reported that since 1995 this is the best UHV team members have ever done in Corporate Cup, with UHV in first place at this time.
Dr. LaBrecque announced the Academic Affairs office would be hosting the New Faculty Orientation this Friday, September 15th. She reported UHV has tripled the number of faculty members since 1993. UHV has grown 87+% in enrollment in nine years, 2000-2009. The retreat with Dr. Pat Vandervoorth, Vice President of Victoria College, and others is scheduled for next Wednesday on how we can work together. Dr. LaBrecque announced that in dealing with the revisions to the Faculty Manual, an ad hoc committee made up of senior faculty members came up with a way to engage faculty in providing input on this initiative by using Blackboard.
Dr. Hudson requested the ad hoc committee on the faculty handbook create a living document with a process to acknowledge who owns the change and keep it constantly refreshed.
Dean Di Leo stated the university had lunch with the Victoria Advocate to officially sign the first $250,000 Endowed Professor of the Humanities. Attending the luncheon were Kay McHaney, John Roberts, Dan Easton, Dr. Hudson, Dr. Hernandez, Amy Mundy and himself.
Dr. Hudson went on to say that the leadership at the Victoria Advocate has been very helpful in establishing a UHV page and blog. He said he had attended the Board of Regents' orientation for the three new regents. UHV has received hundreds of suggestions for naming the UHV Jaguar. There will be a small committee with student and staff representation to narrow this down to a workable number and address how this might play out with the university's branding. Dr. Hudson spoke on Tweeting at the Victoria Chapter of the American Ad Federation this week and had a good response. He also announced UHV's Student Senate leaders are in Washington, D.C. attending a conference. This year's cabinet retreat is scheduled for January 7-8, 2010, in Rockport, at the Lighthouse Inn. As in the past, the president's office pays for the lodging for one night. If cabinet members wish to stay longer, it will be at the individual's expense and they need to contact Dr. Rice.
Meeting adjourned: 11:30 a.m.
Submitted by: Kathy Walton
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