9:30 a.m., Wednesday, June 10, 2009
Present: Beran, Dahlstrom, Di Leo, Ferguson, Garino, Hudson, Jaeckle, LaBrecque, Natividad, Niroomand, Norgard, Prescott, Rice, L. Smith, Tart
OUA Representative: Robin Cadle
- Organizational Business
- Roundtable Discussion
Dean Natividad moved and Mr. Ferguson seconded to approve the minutes of May 27, 2009, as presented.
Motion Carried Unanimously
Dr. Hudson welcomed new members to cabinet - Dr. Farhang Niroomand, new dean of the School of Business Administration and Eric Garino, new president of the Student Senate.
Holiday Schedule â€“ Chari Norgard
Ms. Norgard brought before cabinet the FY 2010 Staff Holiday Schedule for review and approval. The number of holidays is calculated on the list of approved state holidays and how they fall on the calendar for any given year. This year there are 14 staff holidays and the discussion centered on whether to keep July 5th as part of the Independence Day holiday or remove it and replace with December 23, 2009 making Winter Holidays 8 days; or remove July 5th and replace with March 18, 2010 making Spring Break 2 days. It was decided by cabinet members to keep Monday, July 5th, as part of the Independence Day holiday.
Policy D-8, Posting of Notices â€“ Chari Norgard
Ms. Norgard shared a handout that noted proposed changes to Policy D-8, Posting of Notices. Cabinet members reviewed the document and after the policy has been posted for 10 days it will be brought back to cabinet for approval.
Mr. Ferguson reported the Information Technology (IT) department is busily working on the new content management system, Open Text, which will run on top of our web site to allow trained individuals to make changes on their web site. IT will have staff trained to assist or will continue to post if the department does not have time to make changes to their own web sites. Plans are to have this software in place by mid to end of August. Mr. Ferguson stated IT will be making adjustments for downward expansion on the UHV web site this summer. Timeframe on the changes to the web is early fall, with substantial changes by the end of September.
Dr. Rice was asked to coordinate the Downward Expansion Implementation Committee, and shared a handout which set a proposed list and timeline of tasks UHV must implement by the time we accept our first freshmen. The list will serve as a guide and be expanded as needed. The first members of the committee to meet and discuss this list consisted of Wayne Beran, Jeffrey Di Leo, Chari Norgard, David Summers and her. Dr. Rice noted others are being asked to participate in the planning process as it moves forward. Ultimately, all faculty and staff will be involved. She also handed out a "Frequently Asked Questions about Downward Expansion" sheet, requesting input from the cabinet members.
Mr. Garino passed.
Mr. Beran asked if everyone had seen the new online UHV Outstanding Student feature and encouraged cabinet members to provide Paula Cobler, Communications Manager, with names of outstanding students in their area. He discussed his timeline for the land donation and student housing, noting he would be meeting with Dr. Carl Carlucci, University of Houston System Executive Vice Chancellor for Administration and Finance, at the end of the month to discuss these issues. Plans are to have everything ready for the August Board of Regents meeting. Whether UHV purchases a building or brokers with an apartment complex, student housing must be ready for prospective students and their parents to see by spring 2010. Mr. Beran announced there would be a mini budget meeting with the Budget Committee at noon today to discuss the market study, downward expansion and merit.
Ms. Prescott said the Staff Council nomination process for the upcoming year is beginning. Lisa Barr will be the new FY 2010 Chair of Staff Council; other new officers will be in place by August. She also announced that Human Resources was hosting a financial information seminar next week and that Summer Enrollment runs from July 6 through July 31 for employees to make changes to their insurance plan.
Ms. Cadle reported that development is on track for the year and there is a meeting planned here at UHV next week with our development team and Spencer Yantis regarding our campaign for regional scholarships for new freshmen and sophomores.
Dr. Dahlstrom announced the Library is upgrading their online catalog and working on redesigning the Library's web page. The Library's summer hours will be the same as last summer.
Dean Di Leo reported the School of Arts and Sciences (SoAS) has made excellent progress on the core program courses for downward expansion. Syllabi for these courses should be ready in another month. An extension to the SoAS's web site is being developed to assist freshmen with curriculum. Dean Di Leo announced that John Hopkins University (JHU) Press will offer American Book Review (ABR) online beginning 1/1/09. It will be in JHU's PREMIER package. The China master's program in Computer Sciences currently has 10 students that will be living in Victoria and starting classes in 2 months. Housing in Victoria will be needed for them. Dean Di Leo passed out a handout that listed the UHV/ABR Reading Series guest speakers from fall 2006 -- spring 2009 and announced the fall reading series have been set. He concluded by announcing there were 120 people in attendance at the BACH reception and thanked UHV for the partnership.
Dr. Jaeckle said the new Faculty Senate President, Dr. Cindy Schnebly, will take office in August. He spoke on the Sugar Land meeting with Vice Chancellor John Antel, noting he did not have an agenda but appeared to want to visit with UHV's faculty members. Vice Chancellor Antel spoke on the University of Houston System (UHS) Strategic Enrollment plans. He also stated the System has plans to ring Houston with teaching centers. Dr. Jaeckle noted Vice Chancellor Antel stated that UHV's role would continue at the University of Houston System at Sugar Land campus and that the System understood our importance to that operation. He indicated it was a positive meeting. Dr. Jaeckle also briefly discussed the approval of House Bill 2504 that would require the posting online of syllabi, student evaluations, faculty curriculum, cost center information and teacher evaluations. UHS did form a task force to discuss how to proceed implementing these requests.
Dean Natividad reported the School of Education and Human Development (SoEHD) are expanding 3 cohort programs in AED in the public schools. She noted there are 7 groups of Houston reading teachers in the Reading Recovery Program. The SoEHD has received approval for 2 new concentrations -- Student Affairs in Counseling and Adult Higher Education in Leadership. Dr. Thomas Cox has been hired to run the new Adult and Higher Education Leadership program. Dean Natividad announced there have been some changes in the student teacher areas -- Dr. Carol Klages is now serving as the Certification Officer and Dr. Jane Fry is now the Director of Field Based Experience. She noted summer enrollment is strong and is counting on it continuing.
Dean Niroomand said he is glad to be here and finds UHV a very exciting place with lots of potential. He has been meeting and talking to the other deans and administrators in his School. Currently he is working on downward expansion issues and the Association to Advance Collegiate Schools of Business (AACSB) for the School of Business Administration, making sure all is set. He thanked everyone for making him feel at home and their work and support for the school of Business. He noted he is looking forward to working with everyone.
Ms. Smith reported the Chief Human Resource Officer meeting will be hosted by UHV at Sugar Land on Thursday, June 11. UH System HR Day was hosted by UHCL on Friday, June 5.
Ms. Norgard is focusing on the enrollment offices -- admissions, financial aid and bursar, and has requested flow charts from these individuals. In order to identify the flow of a student from inquiry to registration, she is working on a flow chart that will indicate these steps. Ms. Norgard is hoping this document will become a useable tool for students, noting this is a good time to be looking at how we are doing things. She will be using some new students to provide feedback on how the process went and provide feedback to cabinet. Ms. Norgard reported all Admission forms are now automated and will be available to students soon for testing.
Dean Tart reported there are 109 nursing students registered this summer, with 6 in the Master's program on the Katy campus. The goal for the RN to BSN program that was offered at Austin Community College did not make. Dean Tart has submitted the School of Nursing's (SoN) team report response to the Commission on Collegiate Nursing Education. The George Foundation approved a $48,000 scholarship grant for the Fort Bend area Second Degree BSN students admitted in January. Seventeen students will complete the Second Degree BSN program for new licensure on August 7. Guest speaker for the pinning ceremony will be Kathy Thomas, Executive Director of the Texas Board of Nursing, on August 7th. Dean Tart reminded cabinet members this year marks the 100th anniversary for the Texas Board of Nursing. The SoN has signed a Memorandum of Understanding with the University of Economics and Finance of HCMC in Vietnam and Dean Tart has been invited and will be traveling to Vietnam for a visit in July.
Dr. LaBrecque reported the Academic Affairs office is developing the prospectus for the Southern Association of College and Schools (SACS) on downward expansion that is due September 1. They are also working on the SACS 5th-Year Report that is due March 1. After the completion of the SACS issues, the rewrite of the Faculty Handbook is a high priority. Dr. LaBrecque is working with Dan Jaeckle to develop a new University Curriculum Committee in order to systematize processes. She is working with the deans, faculty senate executive committee and the promotion and tenure committee to change how faculty submit documents for consideration for promotion or promotion and tenure. The plan is to use SharePoint software so evaluations can be done electronically and more efficiently. Dr. LaBrecque announced she will be interviewing this week to replace the Senior Administrative Assistant position that was vacated by Karen Boldt.
Dr. Hudson said he had attended the annual Board of Regents (BOR) Retreat last week, noting the consultant's report was positive. There were no negative reactions, a tremendous positive response on UHV' proposed 3-year baccalaureate degree. The visions for University of Houston was Tier 1, UHV was downward expansion, University of Houston Clear Lake a nationally recognized master's university, and the University of Houston Downtown was a new generation -- open ended/open admissions. Dr. Hudson reported Senator Glenn Hegar had visited UHV where he thanked Senator Hegar for his support and shared what UHV is working toward. He briefly discussed Tuition Revenue Bonds (TRBs) and UHV's plan to aggressively pursue. In closing he urged everyone to remember to congratulate UHV's Jaguars on their great year.
Meeting adjourned at 11:55 a.m.
Submitted by: Kathy Walton
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