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University of Houston - Victoria

President's Office

PRESIDENT'S CABINET

9:30 a.m., Wednesday, April 27, 2009

Minutes

Present: Ferguson, Hudson, Jaeckle, LaBrecque, Lindley, Natividad, Norgard, Rice, L. Smith, Tart

Absent: Beran, Dahlstrom, Di Leo, Prescott, Wang

OUA Representative: Robin Cadle

Attending for Dean Di Leo: Dr. Tom Williams

Guest: Greg Fanelli

  1. Organizational Business
  2. Dean Natividad moved and Dr. LaBrecque seconded to approve the minutes of April 8, 2009, as presented.

    Motion Carried Unanimously

  3. Business
  4. Policy A-27, Identity Theft Program – Greg Fanelli

    Business Services Director Greg Fanelli brought before cabinet Policy A-27. Mr. Fanelli said the policy is required to comply with SAM 03.A.27. Campuses must have a consumer Identity Theft Prevention program that meets requirements of the Federal Trade Commission "Red Flag Rule." The campus policy contains procedures to identify, detect and respond appropriately to any red flags that are detected so that identity theft can either be prevented or mitigated. Departments with extensive student contact, including the Bursar's Office, Financial Aid, Admissions and Student Solutions will be developing written procedures based on their individual departmental operations.

    Dr. LaBrecque moved and Dean Natividad seconded to approve Policy A-27.
    Motion Carried Unanimously

    A brief discussion followed on the Swine Flu where Mr. Fanelli informed cabinet that UHV has an informal plan in place addressing some of these issues. Mr. Fanelli requested help from Nursing to develop informational flyers and possibly other assistance. It was also requested that Facilities review their staffs’ routine and include preventative measures, such as cleaning the telephones, provide hand cleaners and other disinfectants as necessary. Continuing notifications, by email and website, were planned to be sent to faculty, staff and students to provide the university community with current updates on the developing situation.

    2009 Summer Flex Schedule Guidelines — Laura Smith

    Ms. Smith shared a handout on the proposed guidelines for the Summer Flex Schedule. She noted UHV started this in 2006, making this the 4th year for the Flex Schedule. The guidelines are the same as last year. It was decided the Summer Flex Schedule would start May 13th and end August 4th. Supervisors will decide if their department will maintain the standard 8-hour work day schedule or the 4 9-hour days Monday-Thursday and 8:00 a.m. to 12 p.m. on Fridays. Currently the following offices will maintain the standard 8-hour day schedule, Monday-Friday:

    • President’s office
    • University Switchboard
    • IT Help Desk

    The Library will maintain their hours as posted on their website. http://vcuhvlibrary.uhv.edu/libraryinfo/hours.htm

    Mr. Ferguson moved and Dean Natividad seconded to approve the Summer Flex Schedule.
    Motion Carried Unanimously

  5. Roundtable Discussion
  6. Dr. LaBrecque stated the Academic Affairs office is busy handling new faculty interviews to meet our increased growth and assigning new faculty offices in the new Academic Building at UHSSL. The Southern Association of Colleges and Schools (SACS) will let UHV know next month when their 5-year review material is due. Dr. LaBrecque noted the first of the 2 Education dean candidates arrived yesterday, with the second arriving on Sunday. The International Programs and Special Events unit will be phased out by December 31.

    Dr. Tom Williams, attending for Dean Di Leo, announced that on April 30 the final guest speaker of the Spring Reading Series will be Ana Castillo. He reported the Reading Series have received positive feedback and have had spectacular attendance at these events. He also mentioned that there will be a Study Abroad in France with the Cannes Film Festival and internships will be available. Dr. Williams reported the De Leon Symposium was well attended. The School of Arts and Sciences has hired Dr. Matthew Rhoades as a Visiting Assistant Professor of History. At this time, summer enrollment for the school is 15% and the fall schedules have been completed.

    Ms. Norgard reported Eunice Mesa has been meeting with students to discuss career options. During those visits she determined that students wanted interaction with professionals in their field. As a result, she visited with the student organizations about career awareness. The Criminal Justice Society requested these sessions. Ms. Mesa brought in a variety of criminal justice professionals to explain the pros and cons of what it is like to work in these fields. Ms. Norgard announced there have been anywhere from 60-70 student workers employed throughout the university. Ms. Mesa is working on a standardized student worker training module to orient student workers with the culture here. UHV student worker hiring managers will provide input on the training, and we hope to expand this training so that UHV students possibly gain an advantage in community employment as well.

    Dean Natividad reported the School of Education and Human Development (SoEHD) has 2 new programs, Student Affairs in Counseling and Adult Higher Education in Leadership. SoEHD will also offer a short certification in Counseling for Disaster Response. Dean Natividad thanked the budget committee for the approval of the ½ time secretary for Cinco Ranch. The school is also working on the Texas Education Agency (TEA) requests for "best practices" examples.

    Dr. Jaeckle noted the final meeting of the Faculty Council was Friday. He stated the presidents of the University Faculty Executive Committee (UFEC) appeared before the Board of Regents at their meeting at the University of Houston-Clear Lake to address the governor’s Higher Education Reform directives. He reported Dr. Schnebly and he had met with Dr. John Antel and Mr. Ed Hugetz on what was going on at UHV, how online classes work and about Sugar Land and faculty in Fort Bend County. He stated that Vice Chancellor Antel wants to meet with the faculty at Sugar Land and Cinco Ranch. Dr. Antel also indicated he would check into more offices at the Sugar Land campus.

    Dean Tart reported on May 19 the Nursing program in Sugar Land would move to the new Brazos Building. There are currently 3 faculty searches ongoing in the School of Nursing (SoN). The SoN will be hosting the Nursing Forum at UHV on May 7.

    Ms. Cadle reported the grandchildren of David B. Lack have contributed just under $5,000 to the David B. Lack Endowed Scholarship in his memory.

    Ms. Lindley stated the Student Senate served 400 students at the Fiesta Day luncheon. Senate elections--there will be 4 returning senate members for next year and the new Student Senate President will be Jerico Garnino and the Vice President is Nicole Garcia.

    Dr. Rice commended Kristen Lindley on a wonderful job this year representing the Student Senate.

    Ms. Smith reported there would be a financial/retirement seminar on April 29. At the last cabinet meeting Ms. Smith reported she had received word that System-wide payroll would be implementing electronic monthly timesheets. Only the Central campus will go live this month with the electronic timesheets and the other campuses will change to electronic timesheets in July. When asked about the completion date of the marketing study, Ms. Smith stated she hoped to have it to the Budget Committee by the end of May or first of June. She requested appeals be held until the end of the study.

    Dr. Rice announced there will be 327 participants at the spring commencement. The University of Houston System (UHS) Board of Regent Jacob Monty and UHS Chief of Staff Barbara Stanley will be attending, and Geanie Morrison also plans to attend. As a partner for the Healthy Woman educational series, UHV will host the "Healthy Minds" event on April 28. Dr. Rice introduced coffee as a possible gift item for consideration by the cabinet members. Victoria Coffee Roasters is willing to develop a special blend(s) for UHV as gift items. Dr. Rice shared a Summary of Visits Concerning Housing at Former Upper-Level Universities which contained information from conversations with various universities on housing issues.

    Mr. Ferguson announced UHV will be implementing a Content Management System for our website which will allow our end users to manage their own web site content. "Open Text," the application selected, is user friendly and is a vendor supported system. They will also be providing training for our IT staff, who will, in turn, provide training throughout the campus. Mr. Ferguson said IT hopes to have this in place before we have to do a rewrite for downward expansion. He also stated that UHV is migrating all courses to Blackboard this summer.

    Dr. Hudson asked Kristen Lindley about the Student Senate’s decision on the Higher One Jaguar Card. A brief discussion on the use of the student ID number followed. Dr. Hudson reported the House Bill 1056 and identical Senate Bill 567 have both been through the House and Senate Higher Education Committees. The governor has 30 days at the end of the session to sign. Dr. Hudson reported he had a positive meeting with Dr. Antel and Mr. Hugetz and the new vice chancellor is aware of UHV’s unique circumstances. He and the other UHS presidents will be attending a 1 day retreat as a follow-up meeting with the System consultants on the enrollment management plan on Thursday.

    Meeting adjourned at 11:35 a.m.
    Submitted by: Kathy Walton