9:30 a.m., Wednesday, March 25, 2009
Present: Beran, Di Leo, Ferguson, Hudson, Jaeckle, LaBrecque, Lindley, Natividad, Norgard, Prescott, L. Smith, Tart, Wang
Absent: Dahlstrom, Rice
OUA Representative: Robin Cadle
- Organizational Business
- Roundtable Discussion
Dean Tart moved and Dean Natividad seconded to approve the minutes of March 11, 2009, as presented.
Motion Carried Unanimously
Dr. Hudson presented a PowerPoint presentation on the FY 2010 budget. Budget requests totaled $4,863,819, with $2,441,413 being budgeted. Tied to a 7% growth, included in the budgeted amount, is 3% merit based raises, promotion and reclassifications for faculty and staff. If UHV has the 7% growth, the raises will be implemented midway through the fall semester. The revenue sources tied to the new $2.4 million money is $417,096 equals the 3% tuition increase, $742,675 equals the 7% projected growth, $150,000 equals the amount UHV should receive from state appropriations, $411,786 equals the reallocation of funds, and $719,856 is fund balance (may not have to use all of this if UHV grows more than 7%). New positions approved for FY 2010 will be 7 faculty and 11.5 staff. Dr. Hudson noted if downward expansion is approved there will be an interim budget. He went on to say April 1 there will be testimony for downward expansion at the senate and house meetings.
Dr. Hudson stated he will be participating in a Southern Association of Colleges and Schools (SACS) site visit in March at the University of North Carolina at Pembroke. Dr. Dahlstrom is currently in Georgia and Ms. Norgard will be visiting Alabama in April as part of a SACS on-site visiting team. Dr. Hudson requested toward the middle of next year to have a SACS seminar on what we have learned and share this information to help our institution in preparation for UHV's SACS visit.
Dr. LaBrecque reported in order to have a consistent read and a consistent voice to reflect our actual practice and procedures, the Academic Affairs office is rewriting the Faculty Handbook. She and the deans are also working on a new strategic plan to reflect who we are and where we are going. At the February 12 Provost Council meeting UHV was given the go ahead on 3 new programs in the health related profession, as long as the programs are in Victoria and online and not in Fort Bend County. Spanish, communication and chemistry will be discussed after the Regents Retreat in June.
Dean Wang said the Association to Advance Collegiate Schools of Business (AACSB) steering committee will be at the UHSSL campus on April 12-14. A 50 page evaluation report has been prepared in preparation for this visit. Dean Wang reported there are still 2 School of Business Administration (SoBA) positions to be filled from last year. He went on to say the SoBA has some excellent candidates. These 2 positions will be based at the Victoria campus. Dean Wang chaired a management conference over the spring break in Dallas.
Ms. Norgard reported UHV's first official Student Services Day is scheduled for tomorrow with across campus representation. These Student Services days will be hosted at the Sugar Land campus the last Thursday of each month. The announcements for this event were sent via the student list serv. Ms. Norgard announced in her research on downward expansion she had made a trip to the Texas A&M University Corpus Christi campus and plans a trip to Sam Houston State University. The two main things she has identified is that admission requirements must be decided on, noting retention is a key issue, and counseling, UHV will have to have some sort of counseling center or program in place. She also noted there should be employment opportunities for students on campus. Housing for students should be staffed 24/7 with procedures in place for reporting missing students.
Ms. Smith stated an email had been sent out on guidelines when hiring new employees. As of 4/1/09, new federal regulations go into effect that requires all new employees to complete the Employment Eligibility (I-9) form before or on their first day of employment. There is no grace period or exception to this new ruling, if the new employee cannot complete the I-9 before their first day of employment the hire date will have to be changed. A person with an H-1B status (foreign nationals) may not commence employment with a new employer until a new petition has been filed for the worker. If hiring anyone with an H-1B status, the individual must contact the Human Resources (HR) department as soon as possible so that the transfer petition can be filed. Employment cannot commence until the petition has been filed and a receipt notice has been received from the U.S. Citizenship and Immigration Services. The HR department will be organizing a series of generic financial retirement seminars.
Dean Natividad reported the School of Education and Human Development (SoEHD) is working on new recruiting issues for summer. They are pulling back from the traditional classes and working on special/fun topics. The SoEHD will be meeting on April 3 to discuss launching a full service Counselor's master degree. This program will run alongside The Council for Accreditation of Counseling and Related Educational Programs (CACREP). The program will be shorten to 36 hours and will be all online and targeted at Austin Community College. Dean Natividad reported after the 5-year compliance review by the Texas Education Agency (TEA) visiting representatives, UHV's SoEHD received re-accreditation for their undergraduate programs and received an outstanding recognition for its teacher curriculum. The TEA representatives were impressed that the SoEHD had incorporated the new 17 rules of the Texas Administrative Code in their syllabi. The TEA staff is interested in using our Education faculty members' syllabi information as a "best practice" example for other Texas universities.
Dr. Jaeckle reported he and Dr. Schnebly had attended the University Faculties Executive Committee (UFEC) meeting where Dr. John Antel announced he is working on the government reforms of the higher education issues. Dr. Jaeckle stated we should know something very quickly on what is going to happen with these issues. He reminded everyone of the upcoming UFEC ACE Conference on Friday.
Dean Tart announced she had attended the American Association of Colleges of Nursing (AACN) Spring Annual meeting over the spring break in Washington, D.C., where she and others visited with several politicians on the need for nursing programs. She reported she felt these meetings were very productive. The School of Nursing (SoN) has received a $25,000 scholarship from the Greater Texas Foundation. The donation creates the Rising to the Challenge scholarships for Victoria and Sugar Land students.
Ms. Cadle reported she is working on wrapping up the March 30 Jaguar Invitational Golf Tournament. Currently there are 13 teams registered, and working for 18. There will be a dinner the evening of the tournament, with a Craig Reynolds as the guest speaker and silent auction.
Ms. Lindley announced the Student Organization Day was a success with 22 students from the Sugar Land and Cinco Ranch campuses. The Student Senate and most of the student organizations gave out 150 T-shirts, 400 tacos and autographed balls. An evaluation on the event was distributed but reported she has not received feedback yet.
Ms. Prescott said the executive staff meeting had to be cancelled but the tuition exchange issue is still on the council's agenda to be worked on. She is working with Dr. Rick Harrington on a survey to address various staff issues.
Mr. Beran reported he is still working on streamlining the student registration process. Financial Aid is also working on developing a financial aid estimator that will be shared with recruiters once completed. Personnel issues for Administration and Finance--Toni Wyer is retiring and a new PeopleSoft Analysis has been hired, Tony Chen. Mr. Beran said issues concerning the lack of communication between the 2 campuses on the abduction at Victoria College are being discussed. Work continues on the student housing issue.
Dean Di Leo said he has been working with Human Resources on sending an ad for the Dean of Education and Human Development to diverse groups of publications. He is also contacting as many universities as possible requesting nominations. The School of Arts and Sciences has hired Dr. Kyle Schlesinger as an Assistant Professor of Communications and interviewed Dr. Elizabeth Rhoades for an Associate Professor of Psychology opening. Two other searches are open-Biology and Criminal Justice. Dean Di Leo reported he has an international video conference meeting scheduled for Friday with perspective students in China. If this is successful he has plans to conduct video conferences with the other 4 schools. Professor Zulfikar Ghose will be the next Reading Series guest speaker on April 2. A reception will be hosted at the Victoria Public Library, Bronte Room, that afternoon.
Mr. Ferguson reported Information Technology has completed the Texas Administrative Code for Security audit with 2 minor items that are being corrected. The University of Houston (UH) came to UHV to test the fiber link between UH and UHV, and found that a setting was incorrect on equipment here, and that they were not monitoring our fiber lines in the same way they monitored other fiber connections. The setting was corrected, UH will provide improved monitoring, and UH is providing us with monitoring tools for us to be able to monitor our own fiber lines. Mr. Ferguson stated an email filtering adjustment had been made to verify junk mail, with favorable results so far.
Dr. Hudson closed by announcing he was going to meet with the Spanish Ambassador to recruit their roving museum to come to Victoria. Requests for the roving museum is requested 2 years in advance, and is 1 of the top 5 museums in the world.
Meeting adjourned: 11:25 a.m.
Submitted by: Kathy Walton
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