9:30 a.m., Wednesday, April 9, 2008
Meeting Minutes

Present: Bullock, Dahlstrom, Di Leo, R. Faulk, Ferguson, Hudson, LaBrecque, Neill, Norgard, Phillips, Ramamoorthy, Rice, L. Smith, Stansell, White

Absent: Beran

I. Organizational Business

The minutes of the March 24, 2008, meeting was unanimously approved as written.

II. Business

• Marketing--John Ellis

John Ellis discussed UHV’s FY 08 Marketing Benchmarks. UHV’s marketing budget of $467,643 consists of the marketing budgets of Marketing, Arts and Sciences, Business Administration, Education and Human Development, Special Events marketing projects, Nursing, and a portion of the Cinco Ranch and Sugar Land marketing budgets. This is just over 1% of UHV’s operating budget. Discussion followed on the statistical information provided, percent of operating budget invested on marketing/communications, marketing/communications dollars invested per FTE and our similarities/differences to other universities. Mr. Ellis provided conclusions, opportunities and marketing plans for tracking and measuring progress. It was noted during the discussion that our web site is the first impression of the university and is the glue that holds our university together. Mr. Ellis stated currently the proposed date for the university’s redesigned web site will be the end of May or early June. Dr. Hudson requested Mr. Ellis come back to cabinet in a month and share where we are with the web redesign.

• E-Smart Training Application -Discussion of Needs Versus Costs--Joe Ferguson

Joe Ferguson shared usage and cost information with cabinet members concerning UHV’s online learning and development resource -- e-Smart. He reminded cabinet of the primary purpose UHV first invested in e-Smart and the usage by students, staff and faculty. Dr. Hudson requested Dr. LaBrecque form a small subcommittee to look into the issue of usage of e-Smart in the classroom and to see how textbooks are chosen. He requested the subcommittee possibly explore other options than e-Smart and report back to cabinet in a month.

III. Roundtable Discussion

Dean Bullock stated the School of Business Administration will be hosting a workshop at UHV on May 13 on How to Attract Foreign Customers. SoBA is working on an ESL partnership with University of Houston and Houston Community College. They are also working on a partnership with the Texas Department of Agriculture for a rural development summit in Victoria next September. There will be a Beta Gamma Sigma induction ceremony at Cinco Ranch on May 15 with 17 students being inducted. The school currently has 4 searches underway, and will reopen the closed Finance search in spring 2009.

Ms. Norgard reported LEAD has received a $25,000 College for Texans grant from the Texas Higher Education Coordinating Board. The grant will allow University of Houston-Victoria and Victoria College students to meet with area high school students to provide mentoring. A handout was distributed by Ms. Norgard providing information on UHV’s Academic Center test preparation and testing services currently available.

Ms. Smith announced Kori Wilson had resigned as the Training and Continuing Education Coordinator and Nancy Penry has been hired as her replacement. Ms. Penry will begin May 1, 2008. The application tracking system is now in the design phase and is continuing to move forward.

Dr. Neill announced she had just returned from the American Association of Colleges of Nursing meeting in Washington, D.C. The Dean’s Search Committee members are in the process of conducting reference checks on 2 applicants, and telephone interviews are planned for next week. Dr. Neill said the school will be setting up searches for adjunct positions for the summer. She also reported the first nursing advisory group meeting is scheduled for today.

Dean Di Leo announced the Math Computer Science Awareness Day was April 3 and the Café Scientifique Forensic Science Forum with Irma Rios, Director of the Houston Police Department Crime Lab, is scheduled for April 10. The Humanities search pool has been narrowed and phone interviews are to be scheduled shortly. He thanked Dr. LaBrecque for her assistance in obtaining the approval of the Provosts’ Council for the master’s program in Publishing. Dean Di Leo announced Lance Olsen will be teaching an online course for UHV in the summer of 2009. The next speaker of the American Book Review Reading Series will be Farnoosh Moshiri at noon on April 24. She will also be speaking at the Bronte Room at the Victoria Public Library at 2:30 p.m.

Dr. Ramamoorthy announced Faculty Council election results, Dr. Cindy Schnebly will be the Vice President and Dr. Jonathan Du will be Secretary of the Faculty Council for FY 09. The Promotion and Tenure and Grievance elections are upcoming. He noted UFEC is meeting with the chancellor on April 18 to get more information on the consultant issues.

Dr. Dahlstrom said he will be attending the UHS Library Directors meeting on Friday to discuss system-wide licensing on electronic resources. Next week he will attend the Texas Librarian Association meeting where he plans to visit the Placement Center to search for names to assist in filling the Media Library position. He also apprised cabinet members concerning a change in the integrated library system that has been shared with the city for the past 30 years. UHV has been informed by the city this arrangement will cease next fall.

Mr. Faulk reported that a survey by Staff Council indicated a 98% recommendation for a fitness release program that will work similar to the college release program. He stated the council is drafting a policy that he will bring to the next cabinet meeting depending on progress.

Ms. White indicated that Student Senate continues to work on the election of officers in preparation for the new year. She stated the senate voted to increase the time for finals food noting there would be food for everyday. Ms. White said the graduating senate members will receive UHV diploma frames at the final meeting of the Student Senate on May 2. Graduates will also be wearing Student Senate stoles at commencement.

Mr. Phillips reported that new signage will be forthcoming at the UHSSL campus. He also reported the new building is on schedule and plans are to be finished by early December with WCJC moving in over the holiday break and being ready for classes in January. Mr. Phillips announced that UHV has hired a Director of Annual Giving and that Robin Cadle will now focus on stewardship and planned giving. He also announced that D’An Caskey, our Alumni Relation Specialist, has resigned and accepted a job in Cuero. Amy Bradford has been hired as a System employee to help with fund raising at UHSSL. Mr. Phillips reported the Johnson Foundation request for nursing support has been postponed until this summer or fall. Plans are being made for a George Foundation site visit. Mr. Phillips apprised cabinet members that the One for All Campaign faculty/staff participation now exceeds $44,000 (up from $8,000 just a few years ago) and the new endowed scholarship for Morgan Dunn O’Connor is nearing $20,000. He reported the chancellor met with City of Sugar Land officials and reported that the City presented their vision, including a desire to have their own degree granting university. He reported that Chancellor Khator assured the group she would get back to them by June. The library building at UHSSL is moving forward and there is still talk about an economic development building.

Dr. Rice reported she is working with the steering committee on wrapping up the implementation plan on downward expansion. She also noted she will be going to Austin Community College with Dr. Diane Prince and Dr. Paul Carlson to meet with interested ACC faculty and staff about our Adult and Higher Education certificate this week.

Dean Stansell stated he will be attending a meeting scheduled by Mr. Beran to meet with the Superintendent of the Goliad Independent School District, Dr. Cano of Region III ESC, and representatives from Victoria College and Coastal Bend Community College. The Goliad School Board is awarding up to $8,000.00 to their teachers to work toward a master’s degree in their teaching field. SoEHD has developed a program for math teachers and is hoping to take this program to other school districts. Dr. Stansell also reminded Cabinet members of the Scholastic Book Fair, sponsored by the Education Student Association, and announced the appointment of Dr. Dennis Riedesel as the new Director of Field Experiences for SoEHD, replacing Dr. Marie Plemons. He also stated that Dr. Barba Patton, Assistant Professor of Education, is this year's recipient of the UHV Service Excellence Award.

Mr. Ferguson announced IT has hired a new web projects manager, Mr. Shane May. He reported the telephone number 1-877-UHV-JAGS (1-877-848-5247) has been secured for the Athletics department.

Dr. LaBrecque announced the System is starting to move forward on the Voluntary System of Accountability and that UHV has been accepted for next year’s class for the Carnegie Community Engagement Classification survey of civic engagement. She reported Dick Phillips, Chari Norgard, and she had participated in a meeting with the System consultant and felt the meeting had been a positive, productive session.

Dr. Hudson reminded cabinet members that today is the UHV Jaguars’ last home game for the season and that a news reporter from Houston’s Channel 2 will be at the game and that the Lady Jags will play here this weekend. He briefly discussed the downward expansion in terms of land, stating in the event that we do get approval to become a four-year institution, we now have land offers at the airport property and by a land donor. He stated the Board of Regents’ have chosen to use the May 3 retreat to focus on several issues, including our downward expansion. Dr. Hudson thanked everyone that was involved with the city resolution on downward expansion noting this is a huge testimony on what everyone has done behind the scene on educating everyone.

Meeting adjourned at 11:40 a.m.
Submitted by: Kathy Walton