President's Cabinet Minutes

9:30 a.m., Wednesday, July 25, 2007
Meeting Minutes

Present:  Beran, Bullock, Dahlstrom, Di Leo, Ferguson, Hartshorn, Hudson, LaBrecque, Pantel, Phillips, Ramamoorthy, Rice, Smith, Stansell 

Absent:  White 

I.  Organizational Business

Mr. Ferguson moved and Dr. Bullock seconded to approve the minutes of July 11 and July 17 meetings as written. 
Motion carried unanimously

II. Business

A.   FY 2008 Staff Holiday Schedule
Cabinet reviewed and approved the proposed Staff Holiday Schedule for FY 08. 

B.  Voluntary System of Accountability (VSA)

Dr. Hudson discussed the highlights of the American Association of State Colleges and Universities (AASCU) Summer Council meeting.  The main topic of discussion was a newly proposed accountability process called Voluntary System of Accountability.  Dr. Hudson reported this new process was extremely thorough and shared a handout on examples of data that could be used as variables.  This process would allow a student to log onto the web and get to know us by comparing information between universities.  Most information to be used for the accountability process would be taken from IPEDs reports.  Dr. Hudson noted AASCU attendees are hoping everyone will agree to this, allowing the universities to select variables, rather than allowing the government to mandate this type of process.  The timeframe proposed will be fall 2008. 

III. Roundtable

Mr. Ferguson informed cabinet members the fiber project was still on track.  He reported, in spite of the weather, 50% of the conduit has been pulled. He announced that the Information Technology department had hired Harry Bashaw as their new Internet Technician.

Dr. Rice reminded everyone of the fall commencement scheduled for Sunday, December 9, at 3:00 p.m., at the Merrell Center in Katy.   

Dr. Hudson requested Dr. Rice bring back to cabinet recommendations on American College and University’s Presidents Climate Commitment.

Dr. Stansell announced the First Annual Math Camp at O’Connor Elementary School was a success.  He stated parents requested dates for next summer’s camp, and the principal requested camps be offered during the year. 

Mr. Beran provided updates on the Sugar Land project stating the project contractor had indicated we were on budget but turns out we were 30% over budget.  It is now down to 2 million over but he is hoping subcontractors will come in under budget.  Current timeline for the new building is to start by October, but hopefully they will be able to start in September.  Completion date of the new Sugar Land building will be December 2008.  Mr. Beran indicated we are now ready to get moving on the new building in Victoria. He also reported budget was difficult this year due to the limited timeframe that we had to get everything done.  Mr. Beran announced he will bring an overview of the budget and how we stand to the next cabinet meeting.

Dr. Hartshorn
noted the School of Nursing will have their first Pinning Ceremony on August 18, at 5:00 p.m., at the Welder Center.   She explained the Pinning Ceremony is a time-honored tradition that is an emotional event shared with family and friends.   Dr. Hartshorn reported the research retreat went well and the attendees came up with good goals to address.  

Mr. Phillips reported current participation in the UHVconnect is over 500, well above expectations.  He announced that April Bagwell, due to her fiancé accepting a position in Austin, will be assigned in the fall as a recruitment liaison at Austin Community College.   He also shared with the cabinet members that he has made acquaintance with an Austin group of UH Alums that promised to provide assistance if UHV should start programs in Austin.  Mr. Phillips discussed a meeting with Marshall Schott of UHS on fund raising in the Katy area for the Mastering Our Futures Campaign.  He also discussed the progress toward UH delivering Construction Management and Hotel/Restaurant Management certificates/programs at UHSSL.

He reported a VIP bus has been reserved for the August 22 trip to see the Houston Astros vs. Nationals game, where UHV’s Coach Puhl will throw out the first pitch and where potentially the roll out of the new Jaguar athletics logo will be previewed on the big screen. Mr. Phillips said if UHV uses the formula used by Texas A&M University concerning athletes, our 40 some athletes will have a million-dollar impact on Victoria’s economy.

Dr. Dahlstrom
announced the Library was making progress on the moving of the media collections.

Dr. Di Leo
reminded cabinet members of the loss at the Dudley Gifted and Talented Elementary School due to arson and requested we send a message of support from the university.  Dr. Di Leo shared his observations and compliments of UHV’s Study Abroad program at the Queen Mary College in London.  He reported this to be a very good program and that UHV had two good students participating, one from the Sugar Land Nursing program and one from Victoria’s Language program.  There were 80 students participating in this year’s program but noted future programs will be capped at 100.  Arts and Sciences honored their first 23 MS-CIS graduating students with a reception in Sugar Land.  Dr. Di Leo noted the 2007-2008 UHV/ABR Reading Series starts with an award-winning author, Chitra Banerjee Divakaruni, on August 30.  He also reported a secretary had been hired for the ABR program.  Dr. Di Leo stated UHV’s American Book Review is on the map of the literary world and had exceeded all expectations. He reported applications to the School of Arts and Sciences were up by 18% but enrollment was down.  There was some discussion about the rate of decision and it was noted that yields were going down all over the state.  Dr. Di Leo stated UH-Downtown students are few in number but this is a transition period.   

Ms. Pantel reported there were 46 people in attendance at the last Staff Council meeting where Mr. Beran presented on staff raises for 2007-2008.  There has been some confusion on staff pay raises but the Staff Council minutes will address these issues for clarification.  Ms. Pantel announced Mr. Randy Faulk will be the 2008 Staff Council Chair.  She thanked the cabinet for the experience and for the opportunity for professional growth.

Mr. Beran announced faculty and staff would be receiving their letters from the president in the next couple of weeks.  He also said we should consider conducting the market survey in odd years, not base years. 

Dr. Hudson
thanked Ms. Pantel for her service to the cabinet and the university.

Ms. Smith noted there had been some budget loading issues as this is the first time this module had been fed into PeopleSoft.  She said supervisors will receive a final sign-off sheet of FY 08 salaries.  The ERS deadline for Summer Enrollment is August 17, 2007.  Ms. Smith announced UHV is hosting UHS HR Day Seminar for 65 HR System people on Friday, July 27.  

Dr. Ramamoorthy
attended the meeting, filling in for Dr. Gunasekera.  He reminded everyone there are no Faculty Council meetings in the summer but the last action was the approval of the MS in Nursing.

Dr. Bullock announced applications are up approximately 50% over this time last fall.  He noted there was a 75% conversion rate, with only an enrollment of 105 due to PeopleSoft issues.  He spoke of a new 4 + 1 global partnership with India that Dr. Sardessai and he were working on.  He also announced there will be a kickoff event on August 7 and 8 in Houston and Dallas on principal’s leadership training.  Dr. Bullock reported he is currently working with the Oak Medical Center on a Business of Medicine Certificate program.

Dr. LaBrecque is organizing an August 31st retreat for the Deans and Faculty Senate Executive Committee.  As UHV’s representative on the Chancellor’s Search Advisory Committee she gave an update on the committee’s progress.  The search process began in May with the goal to have the new chancellor in place by January 2008.  In August the committee will narrow the pool for airport interviews in September.  Three to five candidates will be invited for campus interviews.  Dr. LaBrecque stated there are 4 regents serving on the search committee and the regents select the finalist.

Dr. Hudson
shared a handout from the Legislative Budget Board requesting ways to improve efficiencies in the Texas State government and asked that any suggestions be forwarded to Wayne Beran.   He also shared a handout from Darin Kazmir that discussed the theme and message of annual report.  The 2006-2007 Annual Report and Excellence Awards event will be on Thursday, November 8.   The deadline for information submitted for this publication is August 7. 

The meeting was adjourned at 11:45 a.m. 
Submitted by:  Kathy Walton