Finance Department

UH Hilton Reservation Procedure

1. Prior to traveling, the "Hilton University of Houston Reservation Form" must be completed by the traveler.



2. The form must be forwarded to the Travel Analyst, Finance Dept.
   
   The Travel Analyst will sign the "Reservation" form, assign the previously authorized travel request number, make a copy, and return the original form to the departmental secretary.



3. The departmental secretary will fax or email the "Hilton University of Houston Reservation Form" to the UH Hilton. The "Hilton" will return the reservation form with a confirmation number indicated.



4. Upon the traveler's return, the hotel "paid" receipt must be forwarded to the Travel Analyst.



5. The Travel Analyst will reconcile the "Hilton University of Houston Reservation Forms" and hotel receipts with the Travel Credit Card charges to verify proper payment of the Travel Card.

Note: Room, Tax, Internet Charges, and Parking are the only charges that may be made to UHV's Hotel Travel Card. The traveler will be asked for their personal credit card or cash if other charges are to be made, e.g. food, local phone calls, long distance phone calls, valet/laundry, in-room movies, gift shop.

Note: The traveler will not have a credit card to produce upon check-in. The "Hilton" has UHV's credit card number on file.