Satisfactory Academic Progress for Financial Assistance Policy

Students admitted into a course of study leading to a degree, and who receive federal, state, institutional or veterans' financial assistance will have their academic progress reviewed by the Office of Financial Aid. Financial aid recipients must meet several aspects of satisfactory academic progress to maintain their aid eligibility. Federal guidelines state that all periods of attendance will be counted toward the students' academic progress review, regardless of whether the student received financial aid. Students must meet the following qualitative and quantitative standards to maintain financial aid eligibility at the University of Houston-Victoria.

Qualitative Measures of Academic Progress

New Undergraduate transfer students to the University of Houston-Victoria will be eligible to apply for financial assistance if they have been admitted to the university.

Undergraduate and post baccalaureate students must maintain at least a 2.00 cumulative G.P.A., based on a 4.00 grading scale at the University of Houston-Victoria.

First-time, first-year graduate students will be eligible to apply for financial assistance if they have been admitted to the university.

Graduate students are required to maintain at least a 3.00 cumulative grade point average, based on a 4.00 grading scale at the University of Houston-Victoria.

The minimum cumulative grade point averages are consistent with the university's requirements for graduation.

Quantitative Measures of Academic Progress

Undergraduate and post baccalaureate students receiving financial assistance must complete at least 62% of the cumulative credit hours attempted at the University of Houston-Victoria only in order to maintain eligibility. This is considered the minimum hour completion increment.

All graduate students receiving financial assistance must complete at least 67% of the cumulative credit hours attempted at the University of Houston-Victoria in order to maintain eligibility. This is considered the minimum hour completion increment.

Undergraduate students are expected to complete their degree or certification within a maximum of 170 attempted credit hours. If a student changes plans, he or she must still get his or her bachelor 's degree or certification within a maximum of 170 attempted credit hours. No limit is set to the number of times a student may change his or her plan.

Postbaccalaureate students are allowed a maximum of 100 attempted credit hours beyond their first bachelor 's degree.

Graduate students are expected to complete their degree or certification within a maximum of 72 attempted credit hours. If a student changes plans, he or she must still get his or her master 's degree within the 72 attempted credit hour limitation. No limit is set to the number of times a student may change his or her plan.

Only credit hours transferred to the University of Houston-Victoria will be figured into the maximum credit hour limitation.

Withdrawals (W) and unsatisfactory (U) grades are not figured into a student 's grade point average or counted in the calculation of maximum credit hours completed. Withdrawals and unsatisfactory grades are considered attempted hours and are figured into the attempted vs. completed minimum credit hour completion increment. Incompletes are considered courses in progress. When a student informs the Office of Financial Aid that an incomplete grade has changed to a passing grade, the student 's academic progress will be reassessed at that time. If the student does not inform the office, the grade change will not be reflected until the next regular review of satisfactory academic progress.

Repeat courses are figured into the maximum completed credit hour limitation and the most recent grade will be used to calculate the student 's grade point average. Students taking a remedial class(s) will not have the hours added to the maximum credit hour limitation.

Monitoring of Academic Progress

The cumulative grade point average, minimum hour completion increment, and maximum credit hour limitation are monitored each semester. If a student fails to meet one of the stipulations, the student will be placed on financial aid probation for one semester. Students will only be allowed one semester of probation per career. If the student does not meet the stipulations at the end of the following semester in which the student was on probation, the student will be placed on financial aid suspension. Students on financial aid suspension will not be eligible to receive any form of financial assistance. Records used to monitor satisfactory academic progress will be filed in the student 's financial aid folder. Students will be able to view their Satisfactory Academic Progress on the PeopleSoft Self Service website.

Appeal Process

All students not meeting the satisfactory academic requirements will be notified by mail stating that they have been placed on financial aid suspension. Students who have questions or concerns about the situation are welcome to speak with the Financial Aid Counselor who monitors SAP or they may appeal the suspension.

Students who have mitigating circumstances may submit a Satisfactory Academic Progress Appeal Form along with pertinent documentation within two months of receiving the letter of suspension. The appeal should be mailed to the University of Houston-Victoria 's Financial Aid Appeals Committee; University of Houston-Victoria; 3007 N. Ben Wilson; Victoria, TX 77901-5731. Examples of mitigating circumstances are a death of a relative or an illness or injury to the student. The committee consists of a Financial Aid Coordinator who monitors SAP, the Vice President for Administration and Finance and the Provost, or their designees. The committee will meet within two weeks of receiving the appeal.

The student must provide the following information:

  1. The circumstances which caused their suspension (i.e., reasons for low GPA or for withdrawing from classes)
  2. The student 's plan to correct the circumstances (i.e., planned usage of the Academic Center)
  3. Your intended future enrollment plan including the number of hours remaining before receiving degree
  4. A current copy of his/her degree plan
  5. Any other pertinent documentation regarding mitigating circumstances (i.e., letter from physician).

If the student receives a favorable decision from the UHV Financial Aid Appeals Committee, the student is granted aid for a maximum of two semesters. Financial aid eligibility will be granted for the probationary period. Probationary status is normally granted for two semesters only. A letter will be sent to the student notifying him or her of the results of the appeal. A copy of the letter will also be filed in the student's folder. If the student is concerned about the outcome of the committee's appeal, the student can make an appointment to visit with the Financial Aid Director.

At the end of the semester in which the academic progress is monitored, students on financial aid suspension or probation may regain eligibility by meeting all qualitative and quantitative aspects of satisfactory academic progress. A student may receive grants, scholarships, and work study for the payment period in which the student regains eligibility. For Federal Stafford Loans, a student who does not meet satisfactory academic progress standards at the beginning of a period of enrollment but who meets the standards later in that period is eligible for the entire period of enrollment in which he or she met the satisfactory academic progress standards.

Students are notified of the SAP policy in the UHV Catalog online. In addition, copies are available as a handout in the OFA. SAP policy guidelines are available on PeopleSoft Self Service and they are on the UHV OFA web page.

University Of Houston-Victoria
3007 N. Ben Wilson, Victoria, TX 77901
(361) 570-4848, Toll Free in Texas (877) 970-4848

Questions / Comments To: Webmaster@uhv.edu