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FY2007-2008 Business
Continuity Plan
Appendix C-1
Finance Risk Analysis Profile
The Department of Finance is one of six departments that make up the Division of Administration and Finance. Major functions can be summarized as follows:
1.
Accounts Payable
2.
Cashiering
3.
Central Receiving
4.
State Accounting
5.
Financial Reporting
6.
Travel
7.
Account Verifications
8.
Auditing Vouchers
9.
PeopleSoft Financial Training
10.
Property Inventory
Of the above tasks, those considered critical
during an emergency interruption include
Cashiering (the receipt
and safekeeping of all receipts), Accounts Payable, and
Central Receiving.
Immediately following the business
interruption, the following personnel would have to be on
site or at the alternate location:
-
Comptroller
-
Senior Accountant for Accounts
Payable
-
Accounting Clerk (for receiving
emergency goods)
-
Cashier (receipt & safekeeping
for funds received)
State Accounting entries, Financial
Reporting, Auditing, Training, Verifications and Travel are
non-critical for up to 10 days.
Emergency Equipment
needs immediately following the
business interruption, within three business days, the
following equipment and supplies would be needed:
1.)
Two (2) PC’s with network and internet access
2.)
Standard Office Supplies
3.)
A minimal work area for 4 people
General Impact Statement
The impact of the
business interruption in the Finance department could have a
critical effect on the safekeeping of funds as well as the
accountability of funds received if the duration of the
interruption is lengthy. Other department tasks are not as
critical as those that affect the receipt and disbursement
of funds.
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