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FY2008-2009 Business
Continuity Plan
Decision and Event Progression
- An emergency event is occurring or is imminent
- Emergency safety procedures are immediately activated, authorizing
appropriate recovery teams to take whatever action is necessary to protect and
minimize loss of life and property
- Administration advised of events. Initial communication advisory to
University community that an event has occurred or is imminent
- President (or designee) activates Emergency Response Team (ERT)
- Emergency management plan is implemented.
- Recovery operations begin. Affected Recovery Teams are activated
- Relocation to alternate site if necessary and available
- Resolution attained. President declares an end to the emergency.
- Return to as near normal operations as soon as practical.
- Post-incident review and debriefing followed by plan updating from lessons
learned.
Decision Levels
The decision to cancel classes or close the University should be made as soon as
possible to ensure communications are made with sufficient notice for commuting
students and employees to avoid unnecessary and possibly hazardous travel. Any
decision should consider community situations in areas served by the University.
With the exception of essential services, the closing will be final and not left
to the discretion of individuals or departments unless special arrangements have
been made with the President (or designee).
The decision choices will generally be reduced to one of three events:
Event 1 - Classes and office hours continue as usual. (This event is also
operative in the early or evaluation stages of an emergency when no decision has
been made.):
- Students, faculty, and staff should use discretion in determining when or if
they can safely commute to and from the campus.
- Students are not penalized for discretionary absences.
- Student class time, assignments and missed tests are to be made up as arranged
between the instructor and students.
- Staff and faculty should notify their supervisors or department heads if they
will be absent. Staff employees must use vacation and/or compensatory time
unless the President authorizes administrative leave.
- Faculty who cancel classes at their discretion must attempt to inform students
and their divisional secretary of the cancellation. The divisional secretary
must keep the Office of Student & Academic Services informed of class
cancellations (to keep the public updated).
Event 2 - Classes have been canceled and all offices have been closed by site
(i.e. University of Houston System at Sugar Land, University of Houston System
at Cinco Ranch, Northside Center in El Campo or UHV Campus only): - Make up time and assignments may be required at the discretion of the
instructor at the affected site.
- Employees at affected sites will be allowed administrative leave.
Event 3 - All classes have been canceled and all offices have been closed at all
sites:- Make up time and assignments may be required at the discretion of the
instructor.
- Employees will be allowed administrative leave.
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