Business Continuity Plan

Business Services Recovery Team (includes Campus Safety Operations)
Team Leader: Director of Business Services
Alternate: Safety & Risk Manager

• Purchasing Agent implements emergency purchasing strategies including:
• authorizing the use of manual and verbal purchase orders
• increasing delegated departmental purchasing limits
• Vice President of Administration & Finance approval required
• implementation of emergency purchase procedures to expedite immediate recovery needs.
• Business Services ProCard Administrator authorizes increased Procurement Card limits for key employee’s emergency purchases and increase total authorized university limits. (current monthly usage is $60,000, institutional credit limit is $800,000)
• Determine the extent of damage, if any, to the University’s off-site hard copy records located at The Back Office, 1211 N. Laurent Street, Victoria, Texas.
• Business Services Specialist will coordinate Mail Services with the U.S. Postal Service to pickup and distribute mail to the extent possible.
• Safety & Risk Manager will arrange for additional security as required. Contact UHDPS Police Department, Victoria Police Department, Victoria County Sheriff’ Office, Victoria College Department of Police and Campus Security or a commercial security provider for necessary services.
• Safety & Risk Manager will establish contact with local authorities having jurisdiction and/or involvement in the event (Victoria Local Emergency Planning Committee (LEPC), Victoria Fire Department, etc).
• Safety & Risk Manager is liaison with regulatory agencies (e.g., FEMA, EPA, Health Department, etc.).
• Safety & Risk Manager is the Campus Risk Management Liaison with University of Houston Environmental Health and Risk Management to report insurance claims and related investigations and damage assessments.

Back to Business Continuity Plan Index