UH-Victoria

Budget Dept.

Budget Department

FY 2013-2014 PLANNING AND BUDGETING CALENDAR
Date	Planning Event
OCTOBER 2012
October 22	Staff Employee Evaluation Forms sent out by Human Resources.
NOVEMBER 2012
Mid-November	Enrollment Projections Meeting to be attended by Sr Director for Student Services, Deans, Provost and VP for Academic Affairs, and VP for Administration and Finance.
November	Develop Revenue Projections.
November 27	Job Reclassification Requests sent out by Human Resources.
DECEMBER 2012
December	President completes prioritization of University strategies.
Early December	FY 14 Planning and Budget Instructions available on Budget website.
December 10	Staff Employee Evaluation Forms due to Human Resources.
December 19	Job Reclassification Requests due to Human Resources.
December - January 31	Units prepare FY 14 budget requests, communicating with faculty/staff and other units affected. (Reclassifications should not be in the budget requests).
JANUARY 2013
Early January	Budget Committee approves draft of tuition and fees.
January 8	Legislative Session begins.
Mid-January	Tuition and Fee Committee meetings to determine changes.
Late-January	Public Hearing on Tuition and Fee changes.
January 31	Budget Committee conducts “Budget Hearings.” Cabinet-level supervisor brings his/her component’s FY 14 annual plan and budget requests forward. Department heads may be requested by cabinet level supervisors to attend.
FEBRUARY 2013
Early February	Tuition and Fees Due to UHS.
Mid-February	Board of Regents approves Tuition and Fees.
Late February	Job Reclassifications effective 9/1/2013 due to Budget Office from Human Resources.
MARCH 2013
Early March	Merit Recommendation Form sent to Department Heads (if merit is available).
Early March	Merit Recommendation Form due to Budget Office.
Early March	Faculty Evaluation Forms due to Provost.
Late March	Budget Committee tentatively finalizes the FY 14 budget.
Late March	Distribute FY 14 budget information to the Cabinet-level supervisor who may request reconsideration in accordance with stated procedures.
Late March	Submit a Job Analysis Questionnaire Form (JAQ) to the Human Resources office for all new staff positions approved by the Budget Committee.
Late March	Budget guideline details from System (endowment income estimates, investment income estimates, debt service, service charges, etc).
Late March	Budget entry begins in PeopleSoft.
APRIL 2013
Mid-April	Plan and budget materials due to System.
Late April	Campus Budget Hearing with Chancellor.
MAY 2013
May 27	Legislative Session ends.
JUNE 2013
June	Megabud Report covering FY 14 budget sent to Departments for verification.
JULY 2013
Mid-July	Final Executive Summary of Budget due to System Budget Office.
AUGUST 2013
Early August	Board of Regents Committee meeting to consider FY 14 Plan and Budget.
Mid-August	Board of Regents meeting to consider FY 14 Plan and Budget.