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University of Houston - Victoria

Budget Department

FY 2012-2013 PLANNING/BUDGETING CALENDAR
Date Planning Event
OCTOBER  
Early October Job Reclassification Requests sent out by Human Resources.
Mid-October Staff Employee Evaluation Forms sent out by Human Resources.
NOVEMBER  
Early November President completes prioritization of University strategies.
November 4 Job Reclassification Requests due to Human Resources.
Early November Enrollment Projections Meeting to be attended by Associate VP for Student Affairs, Deans, Provost & VP for Academic Affairs, and VP for Administration & Finance.
Mid-November "FY 13 Planning/Budget Instructions" updated on Budget website.
November 14 - January 24 Units prepare FY 13 budget requests, communicating with faculty/staff and other units affected.
November Revenue Projections.
DECEMBER
December 9 Staff Employee Evaluation Forms due to Human Resources.
Mid-December Budget Committee approves draft of Tuition and Fees.
JANUARY
Early January Tuition and Fee Committee meetings to determine changes.
Early January Conduct Salary Market Analysis.
Mid-January Public Hearing on Tuition and Fee changes.
January 18 Materials for Tuition and Fee changes due to UH System for agenda item preparation.
January 24 Budget Committee conducts "Budget Hearings." Cabinet-level supervisor brings his/her component's FY 13 annual plan and budget requests forward. Department heads may be requested by cabinet level supervisors to attend.
FEBRUARY
February Merit Raises Processed (if funding is available).
February 3 UH System prepares Final agenda items for Board of Regents office.
February 6 - 10 Tuition & Fee PowerPoint preparation for presentation to the Board of Regents.
February 14 & 15 Board of Regents Meeting for approval of FY 13 Tuition and Fees.
Mid-February Faculty Evaluation Forms Due to Provost.
Mid-February Budget Committee tentatively finalizes the FY 13 budget.
Mid-February Distribute FY 13 budget information to the Cabinet-level supervisor who may request reconsideration in accordance with stated procedures.
Mid-February Submit a Job Analysis Questionnaire Form (JAQ) to the Human Resources office for all new staff positions approved by the Budget Committee.
Mid-February Budget guideline details from System (endowment income estimates, investment income estimates, debt service, service charges, etc.).
MARCH
Early March Budget entry begins in PeopleSoft.
March 26 Campus materials due for Plan and Budget Hearings with Chancellor.
APRIL
April 2 Campus Plan & Budget Hearings with Chancellor.
April 16 Final Campus Plans & Budget Due to UHS for Assembly.
April 30 Preparation Deadline for Board of Regents May Meeting (Approval Item: UHS FY 2013 Plan & Budget).
MAY
May 15-16 Board of Regents Meeting for Approval of UHS FY13 Plan & Budget.
Late May Megabud Reports with FY 13 Budget Summary sent to Departments for verification.
Late May Begin LAR Preparation for FY 14-15.
JUNE
June LAR in progress.
JULY
July LAR in progress.
July FY 13 Budget Load into Finance and HR.
AUGUST
August 6 (Est.) LAR Due.
August 3 Deadline for Board of Regents Meeting in August.
August 14-15 Board of Regents Meeting.
Late August Submit Unit Plan to Institutional Research office.